Payroll and HR
Administration in Belarus

Belarus – Payroll and HR administration services

Global Expansion Plus provides payroll and HR administration services in Belarus. Use our solutions to take care of your people in Belarus. We make sure that your people are being taken care of, and your entity is safe from violating local legislation. The Labor Code governs belarusian labor relationship.

Hiring and onboarding employees in Belarus

If you are hiring a foreign employee, you need to consider obtaining the work permit first. Please see below. Once you agreed on the job offer with your future employee, you need to start the onboarding process.

Onboarding Process

Like in many post-soviet countries in Belarus, employee onboarding is quite a formalized and regulated process. Onboarding in Belarus need to follow the following steps:
  • Step 1 – Obtaining the required documents from the employee;
  • Step 2 – Preparation of all necessary documentation for employment;
  • Step 3 – Employee induction to internal policies and procedure;
  • Step 4 – Health and safety training;
  • Step 5 – Filling the employee book;
Now, let’s review some action in more details:
Step 1: Collecting the required document. Required document include the followings:
  • ID or passport, that identified the person;
  • Labor book, it should contain information about prior employment;
  • Military registration document;
  • Diplomas, proving the educational records;
  • Certificate of state social security;
  • Photo 3x4 sm for the personal folder;
An employer can officially request a reference from prior employment.
Step 2: Preparation of employment-related documents that include the followings:
  • An official request for employment. The request is usually made in a handwritten form. An employee requires to be hired by the company;
  • Internal order to hire an employee. The order is based on the request mentioned above;
  • Filling the form № T2;
  • Autobiography;
  • Preparation of Labor agreement;
  • Confidentiality agreement;

Probation Period

It is not mandatory to include the trial period, and if it is not mentioned in the employment agreement, it is not applied. The maximum probation period that can be included in the employment agreement is three months. The probation period cannot be applied to the following categories of employees:
  • employees under 18 years old,
  • young workers with vocational education,
  • young specialists who have received secondary specialized, higher or postgraduate education,
  • disabled person,
  • temporary and seasonal workers,
  • when the employee is transferred from another jurisdiction,
  • when hiring by competition, based on election results,

Health and Safety

The employer must ensure for the workforce such working conditions that are comfortable and safe. Requirements for work conditions are contained in the “Labor Protection Law” of Belarus. Following the requirements mitigates the risks of damage to the health and safety of the people.

Work permits and Visas in Belarus

Visa Types

There are different types of Visas to enter Belarus. There are following classification of the visas:
  • Visa type B – transit visa, valid for up to 2 days;
  • Visa type C – short-term visa, valid up to 90 days;
  • Visa type D – long-term visa, valid up to 1 year with the one duration of stay in the country - 90 days.
These Visa are also classified by the period of stay: (i)single-entry, (ii) double-entry, and (iii) multiple-entry.
The following is a list of documents that need to be submitted to the consulate to obtain Visa:
  • Filled in the visa application form;
  • One photo 3x4 sm;
  • International passport;
  • Supporting documents, that provides evidence for application form;
  • Insurance policy;
  • Receipt from the payment of the consular fee;

Work Permit

Foreign citizens can be employed in Belarus only if they are granted a work permit, and they have a signed labor contract. A work permit is obtained by the company that plans to hire foreign citizens.
The process of obtaining a work permit consists of the following steps:
  • The international passport is officially translated and legalized by the notary;
  • Diploma is also translated formally and notarized;
  • Formulating the reason for not hiring Belarusian Citizen for the open position;
  • Informing Labor committee about the open position;
  • Preparation of the application;
  • Payment of the application fee;
  • Filing of the application and related documents;
  • Obtaining of the work permit;
After obtaining the work permit, the employer needs to sign the labor agreement with the employee and register the agreement at the Department of Citizenship and Migration of the Republic of Belarus.

Working hours and leaves in Belarus

Working hours and overtime

The workweek is fixed at 40 working hours. An employee can have a five- or six-day workweek. Working over 40 hours is considered overtime. The amount of overtime should not exceed 180 hours per year and 10 hours per week. The total length of regular workday hours plus overtime cannot exceed 12 hours.

Vacation leave

The Labor Code guarantees the annual vacation leave. It also guarantees the position and the pay for the term of the vacation. Annually employees are eligible for the 24 days of paid vacation leave. Sometimes an employee can take up to 3 days of their vacation days in the form of paid benefit. Vacation compensation is prepaid at least for the two days ahead and calculated as an average salary for the past working year.

Sick leave

Medical institutions in Belarus issue a sick leave certificate for the entire period of temporary disability up to recovery or the establishment of disability, but not more than 120 calendar days continuously for sickness or injury or not more than 150 calendar days with breaks for the last 12 months.
A childcare lave is issued for the period that is necessary for a child to recover, but the leave cannot be more than 14 days.
The first 12 days of sick leave are paid at 80% and the rest at 100% of the average salary. The average salary is calculated as an average salary for the past six months of employment.

Maternity and paternity leave

Maternity leave in Belarus takes from 126 up to 140 days. Depending on the pregnancy, and the birth of the child proceeded.
The standard days of maternity leave are set as follows:
  • 70 days before the birth of a child;
  • Fifty-six days after baby delivery.
The maternity leaves are prolonged under special conditions:
  • at the birth of twins, triplets, and more, or for associated health issues, the number of days after delivery can be extended to 70 days;
  • if a woman lives or works in territories affected by the Chernobyl accident, then the second part of the leave grows up to 90 days.
  • The total number of days is 140 (at the birth of one child) or 160 (at the birth of several children). An increase in the term of leave, in this case, is necessary for additional wellness procedures for the woman.
The maternity leave starts in the 30th week of pregnancy, and the exact amount of days before the birth can slightly warry.
After maternity leave, unpaid childcare leave begins. It lasts for three years. The day after the 3rd birthday of the child, the woman shall return to the job.

Belarusian Holidays in 2020

  • 01-02 January 2020 - New Year02
  • 06-08 January 2020 - Orthodox Christmas
  • 08 March 2020 - Women's Day
  • 12 April 2020 - Catholic Easter
  • 19 April 2020 - Orthodox Easter
  • 29 April 2020 - Commemoration day
  • 01 May 2020 - Labor Day
  • 09 May 2020 - Victory Day
  • 03 June 2020 - Independence Day
  • 07 November 2020 - October Revolution Day
  • 25 December 2020 - Catholic Christmas

Remuneration & Benefits in Belarus

Minimal wage salary is set one per year and equal to BYN 375 (USD 174.93) in gross. The net pay will be equal to BYN 322,5 (USD 132,2), and the total cost of employment will be equal to BYN 508,5 (USD 208,48). Average salary is another dimension that is set by the government every month. This figure is used in different payroll calculations. In March 2020, the average salary is set at BYN 1,213.6.

Employee termination and severance in Belarus

Under Belarusian legislation, there are nine reasons for termination of employment stipulated by the Labour Code. An employer can terminate the indefinite contract and the termed contracts before the expirations based on the following reasons:
  • liquidation of an organization;
  • the inability of an employee to perform the job due to health issues;
  • the failure of an employee to complete the job due to lack of qualification;
  • systematic non-performance by an employee without any reason;
  • absentee on the workplace for no reason;
  • missing at work for more than four consecutive months due to temporary disability;
  • presence at work in a state of alcoholic, narcotic or toxic intoxication;
  • criminal activity, established by the count;
  • a gross violation of health and safety rules resulting in injury or death to other workers;

Payroll related taxes in Belarus

Employee taxes

Employees are paying Personal Income Tax of 13% and social Pension fund contribution of 1%.

Employer taxes

Employers are paying to two funds:

  • Pension Fund at 35% of gross salary;
  • Accident Fund at 0.6% of a gross wage;
The pension fund contribution is capped at five average salaries. For average salary see above
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